Double Your Program Capacity by Combining SIS with Case Management

When we talk to adult education providers, we hear the same story time and time again. They use different systems – or worse, spreadsheets – to manage the various aspects of their programs. SIS, case management, and required data collection/reporting happen separately from one another with minimal sharing of data. This means staff spend a lot of time on data entry and transferring information between systems. They lack insight into program health and student journeys because they don’t have real-time access to the data they need.  

Often, organizations aren’t aware of the negative impact that siloed and inefficient processes have on their programs. They may not even realize that they have options when it comes to their data management and case management solutions. But adult education providers who take the leap and switch to an all-in-one solution are seeing amazing results, like scaling to serve twice as many students and accelerating the enrollment process by over 70%. 

Benefits of SIS + Case Management Software 

Blending SIS with case management has numerous advantages for adult ed providers. Here are 3 key features that help organizations reduce staff administrative burden and improve student outcomes.

1. Eliminate manual data entry

Using multiple software programs for different processes often means manual and redundant data entry. Entering data more than once or copying data back and forth between systems is a drain on staff time. It can also lead to accidental record duplication and data entry errors. Using a single, unified solution means that all relevant data is synced to a single student record. Common data points like personal information are automatically populated to new forms.  

With a solution like myOneFlow, the platform is integrated directly with common assessments such as CASAS, TABE, and GED. Student assessment scores are uploaded directly to their record, and clients can even be auto-enrolled in courses based on their scores. When staff and instructors spend less time on tedious administrative tasks, they can spend more time one-on-one with students, and programs can serve more students overall.  

2. Track & report on Measurable Skills Gains

Accurate tracking of Measurable Skills Gains (MSGs) is not only critical for required state and federal reporting purposes but also to keep tabs on student progression. MSGs can be defined by various measures, including credential/degree attainment, assessment scores, and OJT or other work training milestones.  

The ability to track multiple types of MSGs in a single system gives service providers a holistic snapshot of student progress. It also makes it easy to meet WIOA reporting requirements. With myOneFlow, MSGs and other required data can be automatically configured to integrated NRS tables for one-click exports and easy compliance.

3. Integrated attendance tracking & early alerts

Tracking attendance can be a tedious drain on valuable instructor time. But accurate attendance and time tracking are crucial for staying compliant with reporting requirements. myOneFlow makes the process a breeze by offering multiple integrated methods for tracking. Students can use biometrics or a scan system to indicate class or OJT attendance as well as the specific amount of time spent in class or at work. Instructors can also record or modify the same information manually. 

myOneFlow also makes attendance tracking actionable by allowing staff to configure workflows triggered by attendance thresholds. For example, staff can receive alerts and set automatic nudges when a student misses X number of hours or days of class. Staff can also schedule post-assessments to be automatically assigned after a student has attended a certain number of class hours. 

Real-Time Data Meets Holistic Service Delivery

Combining SIS with case management removes barriers for both adult ed providers and students by providing a unified platform for shared data, activity tracking, and communication. Real-time access to actionable data, such as retention, attendance, and MSGs, gives staff additional touchpoints for student engagement. Eliminating the need for manual data entry reduces redundancies for staff and lessens the likelihood of data entry errors. Overall, increased efficiencies mean that staff and instructors can spend more time one-on-one with students and quickly scale their programs to serve more students overall. Learn more about myOneFlow’s unique software features for adult education programs, or contact our team to discuss your organization’s pain points.