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Apprenticeship Sponsors and Programs
Manage apprenticeship programs at scale with a flexible solution built for complex workflows. myOneFlow helps sponsors, employers, and program staff streamline enrollment, track OJT and RTI hours, monitor participant progress, collect required signatures, and simplify RAPIDS and WIPS reporting.
State Apprenticeship Agencies
State Apprenticeship Agencies manage sponsor registration, standards review, and public program listings across many sponsors and occupations. myOneFlow brings sponsor applications, multi-stage review, and a searchable public directory into one system.
Every registered apprenticeship program has its own occupations, work processes, RTI providers, and employer partners. myOneFlow configures enrollment, hour tracking, signatures, and reporting around your program's standards, so apprentices and staff work from the same record. It also supports other work-based learning programs.
Enrollment
Streamlined Registration and Onboarding
Apprentices move through guided workflows for eligibility checks, enrollment, and onboarding. Each apprentice starts the program with required forms complete and access to the tools they need.
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Register, review, monitor, and publish. myOneFlow streamlines sponsor applications and program directory management with configurable approval workflows and a searchable public program directory.
Sponsor Registration
From RAPIDS File to Registered Sponsor
Existing sponsor details come in from RAPIDS, while new sponsors move through a guided intake that captures occupation setup, standards, and supporting documents as they go. Staff see every active and pending sponsor in one list, without chasing attachments across email.
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Additional Modules
Events Management
Create, schedule, and track events for apprentices and employers, and record attendance in the same system that holds their records.
AI-Powered Event Creator
Use integrated AI Suggest to instantly generate comprehensive event descriptions based on event title and details.
Integrated Calendar Sync
Attendance Tracking
Participant Engagement
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Additional Modules
Courses and Class Management RTI
Manage course enrollment, attendance, and class rosters for related technical instruction and other training in one place.
Secure Payments & Billing
Simplify tuition and fee collection with built-in invoicing and payment tools, making it easy for participants to enroll and pay securely.
Attendance Tracking
Class Management & Retention
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Labor Exchange and Apprenticeship Opportunities
Connect employers, job seekers, and staff on one platform for job postings, applications, and outcomes tracking. Approved apprenticeship programs can be flagged so registered opportunities appear alongside other jobs.
Job seeker
Job seekers search, filter, and apply for jobs, with saved searches, application tracking, and personalized job recommendations that keep them focused on their career goals.
Staff portal
Mobile-Friendly Design
Reporting & Analytics
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Success Stories
Results from myOneFlow Customers
Colleges, workforce agencies, and public programs use myOneFlow to cut paperwork, speed enrollment, and scale services on one configurable platform.
"One of the key factors that has allowed us to be able to grow with myOneFlow has been the support that we’ve gotten from the myOneFlow team."
HCC used myOneFlow to replace their outdated paper-based systems, increasing staff efficiency and accelerating the enrollment process for their AEL programs by over 70%.
“myOneFlow is where the future is headed. It’s a one-stop shop once you get it up and going, and it’s helped us tremendously in saving time, reducing paperwork, and serving our students better.”
myOneFlow offered Howard College a scalable solution to reduce time spent on paperwork, lower its orientation no-show rate, and streamline referral management to partners.
“We had to scale our efforts in how we were going to serve our community. We needed a streamlined process. I wanted it to be as efficient as possible.”
myOneFlow's automated workflows and simplified case management solutions helped Alamo Colleges quickly scale to manage their rapid increase in clients and available grant funding.
“We didn’t have the money or the staff we needed, so we had to figure out automation to meet the demand without funding."
Employ Prince George's summary: Employ Prince George's used myOneFlow to grow funding from $8 million to $31 million and staff by 311%, building a fully digital workforce system that serves more job seekers.
"We chose myOneFlow because it could do everything we needed. The flexibility of the platform made it clear that it was the right solution."
A workforce agency in metro Virginia transformed its operations with myOneFlow, doubling client capacity, cutting enrollment time in half, and creating a fully virtual, accessible, and efficient service model.
“Before, reporting took about a week every month and required chasing spreadsheets and reconciling numbers. Now, the data is already there.”
The City of Richmond’s Office of Community Wealth Building centralized five workforce and community programs in myOneFlow and cut reporting time by 75%.
About myOneFlow
We put people first
myOneFlow was developed by Empyra®, a leader in groundbreaking workforce technology solutions with over 30 years of experience in software development and consulting. Today, myOneFlow is one of the largest providers of social services case management solutions, serving state, local, and community agencies in workforce development, adult education, apprenticeship & more. With over a million users and counting, myOneFlow's configurable, codeless platform is transforming how service providers connect with their clients and their communities.
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States nationwide
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Organizations served
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Staff users
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Individuals Reached
Trust Center
Security and Compliance for Participant Data
myOneFlow protects participant data with AES-256 encryption at rest, TLS encryption in transit, role-based access, multi-factor authentication support, and audit logging. The platform is TX-RAMP Level 2 certified, COV-RAMP authorized, ISO 27001:2022 certified, and SOC 2 Type 2 certified, with data hosted in U.S. data centers.
Connect With Us
Talk With the myOneFlow Team
Tell us about your programs, funding streams, and reporting needs. A member of our team will follow up to schedule a conversation or demo.
Read More
Apprenticeship Resources
Q4 2026 Workforce Funding and Legislation Check-In for Local Boards
1 min read
From Funding to Function: A Braided Funding Guide for Workforce Organizations
1 min read
FAQ
Frequently Asked Questions
What is apprenticeship management software?
Apprenticeship management software helps sponsors, colleges, intermediaries, and State Apprenticeship Agencies run registered apprenticeship programs. It tracks enrollment, OJT and RTI hours, competencies, documents, and signatures, and prepares data for RAPIDS and grant reporting. myOneFlow brings these functions into one configurable platform.
How does myOneFlow track OJT and RTI hours?
Apprentices log on-the-job training (OJT) and related technical instruction (RTI) hours from any device. Entries route through automated timesheet approvals with built-in e-signatures, and staff see hours and competency progress for every apprentice in one record.
Does myOneFlow support RAPIDS and WIPS reporting?
Yes. myOneFlow collects apprentice data as staff work and organizes it into RAPIDS- and WIPS-ready data for federal and state reporting, with PIRL-aligned fields for grant-funded programs. Sponsor details can be imported from RAPIDS.
Can a State Apprenticeship Agency use myOneFlow for sponsor registration and standards review?
Yes. New sponsors move through a guided intake, and standards, forms, documents, and signatures travel together as one reviewable packet through configurable multi-stage review. Role-based permissions keep registration decisions with agency staff, and approved programs publish to a searchable directory mapped to O*NET.
How does myOneFlow track apprenticeship competencies and progress?
Apprentices log hours, review milestones, and report progress on specific competencies. Supervisors and staff monitor and validate these entries, so everyone works from the same up-to-date record.
Can apprentices use myOneFlow on their mobile devices?
Yes. myOneFlow is mobile-friendly, so apprentices can report hours, track their progress, and communicate with mentors or staff from any device.
Can myOneFlow manage apprenticeship alongside WIOA and other programs?
Yes. Participants can move across WIOA, TANF, SNAP E&T, adult education, and apprenticeship in one platform without staff re-entering the same data. Learn more about workforce development case management.
What makes myOneFlow different from other apprenticeship tracking software?
myOneFlow is configurable, making it easy to update workflows, adjust administrative processes, or incorporate new reporting requirements as your program grows. This flexibility ensures your apprenticeship program remains efficient, compliant, and aligned with your goals, even as priorities or regulations change.
How does myOneFlow protect apprentice data?
myOneFlow encrypts data at rest with AES-256 and in transit with TLS, and it supports role-based access, multi-factor authentication, and audit logging. Data is hosted in the continental United States. The platform is TX-RAMP Level 2 certified, COV-RAMP authorized, ISO 27001:2022 certified, and SOC 2 Type 2 certified. Visit the Trust Center for details.
How can I learn more about myOneFlow?
You can explore myOneFlow by joining an upcoming product tour webinar or scheduling a discovery call with our team. Visit our webinar page to see upcoming sessions, or contact us to schedule a personalized conversation focused on your programs, reporting requirements, and operational goals.
How does myOneFlow improve registered apprenticeship program management?
myOneFlow simplifies program administration with features like automated compliance reporting, personalized apprentice plans, and tools for tracking hours and competencies. Everything is managed in one centralized, easy-to-use system.
Is myOneFlow capable of handling RAPIDS and WIPS reporting?
Yes, myOneFlow is designed to automatically collect necessary PIRL data and integrate this information into pre-built RAPIDS and WIPS dashboards, ensuring effortless reporting and full compliance.
Can apprentices use myOneFlow on their mobile devices?
Absolutely. myOneFlow is mobile-friendly, allowing apprentices to report hours, track their progress, and communicate with mentors or staff from any device.
How does myOneFlow track apprenticeship competencies and progress?
The system lets apprentices log hours, review milestones, and report progress on specific competencies. Supervisors and staff can easily monitor and validate these inputs, creating transparency and accountability.